TAP Production Staff Roles & Responsibilities
These are determined by the TAP Board of Directors and are subject to change.

Board of Directors (President, Vice President, Secretary, Treasurer):

Selected by: Members   Reports to: Members

1. Maintains club budget and finances.
2. Selects productions.
3. Selects Artistic Director.
4. Selects Producer.
5. Collectively acts as Executive Producer for each production: approves and, if necessary, sets budgets; adjudicates any casting and production issues not resolved by Board Representative, Producer, and Artistic Director; approves all other production staff appointments.

Producer:

Selected by: Board   Reports to: Board

1. Develops budget (approval by board) for entire production, including at least the following categories: performance fees, theater rent, theater labor, publicity, programs, music, costumes, set construction supplies and construction expenses, fundraising expenses.
2. Secures rights to production selected by board of directors and ensures all involved in production are made aware of those rights.
3. Develops and maintains overall production schedules.
4. Arranges rehearsal space, audition space, production meetings.
5. May designate Assistant Producers and delegate any portion of these responsibilities as appropriate.
6. Secures performance space for production.

Board Representative for Casting:

Selected by: Board   Reports to: Board

1. Generally a Board member; may be another designee.
2. Participates in auditions and casting meetings.
3. Responsible for ensuring that casting guidelines are followed.
4. Brings draft cast list to Board only if there are unresolved issues regarding casting guidelines/
5. Releases final cast list to cast; approves any communication from Artistic Director with individual cast members regarding casting options, if needed prior to releasing cast list.

Artistic Director:

Selected by: Board   Reports to: Board

1. Responsible for all artistic decisions related to the production, except those increasing costs beyond budgets.
2. Expected to block all scenes and run blocking rehearsals and general rehearsals.
3. Delegates most musical decisions to the Musical Director, most choreographic decisions to the Choreographer, most technical production matters to the Technical Director, and most set construction decisions to the Set Designer, while still retaining responsibility for the overall artistic quality and consistency of the production. May overrule any designated decisions when necessary to this end.
4. Develops draft rehearsal schedule prior to auditions; updated shortly after auditions.
5. Sets audition dates, rehearsal dates, etc., in conjunction with Musical Director, Choreographer, and Producer
6. Organizes auditions; responsible for casting decisions subject to approval of Board or participating Board Representative; may participate in selection of orchestra members by Musical Director and/or technical crew members by Technical Director.
7. Able to commit club to paid actors in emergency replacement situations only after concurrence of producer and treasurer.
8. May designate Assistant Directors and delegate any portion of these responsibilities as appropriate.

Musical Director:

Selected by: Producer and Artistic Director   Reports to: Artistic Director

1. Represents the Artistic Director on all musical matters and decisions for the production, including running vocal and orchestra rehearsals, selecting songs and running the musical portions of auditions, assisting the director with casting decisions, and working with technical crew on sound, microphones, balance, etc.
2. May commit club to pay orchestra members with concurrence of treasurer if within producer’s budget (also needs producer’s concurrence if over budget).
3. Selects orchestra members or assigns and delegates this responsibility to an orchestra manager.
4. May designate Assistant Musical Directors and delegate any portion of these responsibilities as appropriate.

Choreographer:

Selected by: Producer and Artistic Director   Reports to: Artistic Director

1. Represents the Artistic Director on all choreographic matters and decisions for the production, including running choreography rehearsals, selecting numbers and running choreography portions of auditions, and assisting the director with casting decisions.
2. May designate Assistant Choreographers and delegate any portion of these responsibilities as appropriate.

Technical Director:

Selected by: Producer and Artistic Director   Reports to: Artistic Director

1. Surveys performance space for technical production elements/capabilities and serves as a consultant to production staff on technical issues.
2. Works with set designer on technical construction and implementation aspects of scenery.
3. Obtains and sets up any technical theatre elements (pyrotechnics, fog machine, etc.) of the production outside of those maintained by the production house. Any expenditures must be coordinated with producer.
4. Develops lighting design based on set design and survey of production space lighting capabilities. May be deferred in whole or in part to in-house lighting designer.
5. Works with production house master electrician to ensure lighting design is implemented correctly.
6. Develops sound design based on musical and theatrical demands of production and current club sound reinforcement capability. May be deferred in whole or in part to in-house sound designer.
7. Coordinates deployment and use of club owned and/or rented sound reinforcement equipment. May be deferred in whole or in part to other production participant(s) or in-house audio personnel.

Set Designer:

Selected by: Producer and Artistic Director   Reports to: Artistic Director

1. Designs scenery with input from artistic director which will be both technically and financially feasible based on the current status of the club's set construction talent pool and budget.
2. Establishes set construction budget and submits to producer for approval.
3. Creates set construction schedule which shall optimally consist of sessions no more than one day per week for approximately four to six hours at a time. Sessions will not conflict with rehearsal schedule unless prior arrangement is made with the artistic director. Schedule shall be coordinated with and integrated into producer's production schedule. It shall be recognized by all members of the production staff that final set construction customarily occupies several days during the week before a production opens.
4. Organizes scenery construction sessions by purchasing or otherwise acquiring (rent, borrow, etc.) all necessary set construction items, arranges delivery to construction location, and plans for each session's activities anticipating widely varying levels of participation from session to session.
5. Ensures set construction schedule is well-publicized at rehearsals and recruits all club members to participate in all aspects of set construction.
6. Arranges for the delivery of the scenery to and from the production theatre.
7. Arranges for the salvage and storage of main set pieces for reuse in future club productions.

Costume Designer:

Selected by: Producer and Artistic Director   Reports to: Artistic Director

1. Identifies necessary costume requirements for production.
2. Obtains (purchase, sews, rents, etc.) necessary costumes for production.
3. Organizes cast members to help acquire necessary costumes.
4. Repairs existing costumes as necessary.
5. Organizes return of cleaned costumes to general club storage after production.

Ticket Manager:

Selected by: Producer   Reports to: Producer

1. Arranges for ticket printing (generally with theater).
2. Coordinates ticket distribution by cast.
3. Responsible for providing and tracking complimentary tickets.
4. Returns any unsold tickets to theater prior to performance, if necessary.

Publicity Director:

Selected by: Producer   Reports to: Producer

1. Advertises shows and auditions.
2. develops detailed budget within budget ceiling from producer.

Production Photographer:

Selected by: Producer   Reports to: Producer

1. Photographs at auditions.
2. Photographs for advertisements and paper submissions.
3. Photographs individual and activity photos for programs.
4. Photographs for web site.

Program Designer:

Selected by: Producer   Reports to: Producer

1. Designs general program. The Producer is responsible for getting bios and photos from the cast to the Program Designer. The Fundraising Chairperson is responsible for providing all sold program advertisements.
2. Arranges to have program printed.
3. Coordinates with theater house manager to have programs distributed to attendees.

Fundraiser Chairperson:

Selected by: Producer   Reports to: Producer

1. Organizes fundraising activities for the club. The Secretary of the club provides e-mail support for such activities.
2. Selects a fundraising crew when appropriate. Designates individuals to be responsible for specific fundraising activities.
3. Coordinates selling program advertising. Provides sold ads to the Program Designer.

Properties Manager:

Selected by: Producer   Reports to: Producer

1. Identifies and obtains (rents, borrows, builds) property requirements for the production based on set design and production script. The Artistic Director and Producer provide input.
2. Purchases batteries for body microphones.

Social Chairperson:

Selected by: Board   Reports to: Board, Producer

1. Organizes social functions for the club.
2. Selects a social crew when appropriate. Designates individuals to be responsible for specific social activities.